Month: April 2013

Editing a PDF file with Adobe Reader – Part 2

In our last post we looked at the new annotation features in Adobe Reader XI.  Those features are useful if you need to makes comments or markup a PDF file.  But what if you want to extract pages from a PDF file, or rearrange the pages, or combine multiple PDF files together into one document.

Win2PDF can be used with  Adobe Reader (or any other PDF viewing application) to accomplish these tasks.  You’ll essentially need to open a existing PDF file in Adobe Reader and print a range of pages to Win2PDF.  If you print just a simple range of pages once, you can “extract” pages.  If you print a series of different pages and then merge them together in a new file, you can “rearrange” the PDF.  Or, if you print an entire PDF and append the results to a different PDF file, you can effectively “merge” the two files together.

Print a range of pages from Adobe Reader
Print a range of pages from Adobe Reader

To see a detailed description of each Win2PDF procedure, please visit our support pages here:

Editing a PDF file with Adobe Reader XI – Part 1

One question that we frequently get is: ‘How can I edit a PDF file‘?

To answer this question, it first depends on exactly what you mean by ‘edit‘.  Do you need to make changes directly to the PDF itself to remove or replace text/images?  Or do you just need to make comments on an existing PDF file?  For example, what if you just needed to markup or make comments on a PDF file that a coworker sent you to review?

To do advanced editing (removing or changing text/images) you will need a full-blown PDF editing software program; the most popular software is the full Adobe Acrobat product.  This can be expensive, however.

If you just want to make comments or markup a PDF file to return for review, then the better alternative is to use the new annotation features that are available in the free Adobe Reader XI software.  In this latest incarnation of Adober Reader, you’ll have access to a full set of commenting and markup tools, including sticky notes, a freehand drawing tool, and typewriter, highlight, underline, and strikethrough tools.

Here is a short video that describes the annotation features in Adobe Reader XI.

You can also read an interesting overview of other Reader XI features at Adobe’s Reader blog.