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Master Win2PDF Faster with AI Chatbot Prompts

As AI chatbots – like Google’s Gemini, Microsoft’s Copilot, OpenAI’s ChatGPT and Anthropic’s Claude – have become more capable, they’re increasingly helpful for learning how to use software tools like Win2PDF, especially when tasks involve multiple steps or lesser-known features. Win2PDF users can take advantage of this by using well-crafted prompts to quickly identify the right feature, command, or workflow for their PDF tasks.

Whether you’re trying to convert a document, reorder pages, automate a workflow, or use one of Win2PDF’s command line options, a clear AI prompt can help you get to the answer faster.

Why AI Prompts Help

Win2PDF has a wide range of features, and the online user guide at http://win2pdf.com/doc and https://pdfblog.com offer extensive how‑to material. But when you’re in the middle of a task, it’s often easier to describe what you’re trying to accomplish and let an AI assistant point you to the right feature or steps.

Just open the Chatbot of your choice (or try several) and feed it prompts using the following guidelines.

How to Write an Effective AI Prompt

The key is to be specific about your goal and the context.

Describe the task you want to accomplish

Instead of “How do I edit a PDF?”, try something like:

“I want to delete a page from a PDF using Win2PDF Desktop, and then save the results as a TIFF file.”

“How do I convert a folder of PDF files to text using Win2PDF Pro?”

Include the source and output formats

This helps the AI narrow down the correct feature.

“I have a Microsoft Excel document and want to create a PDF/A version of the file for our database archive. How can I do this using Win2PDF?”

“I need to convert a PDF into a JPG image at a resolution of 300 DPI.”

Direct the Chatbot to the online documentation for Win2PDF, and be as specific as possible

Directing the chatbot to documentation allows it to scan and integrate the information already available

“I want to convert a single HTML file using the Win2PDF “convertto” command, which is documented here at https://www.win2pdf.com/doc/command-line-convert-to-format.html”

Add any constraints or preferences

“I need a command line example that works in a command line batch script that can be run from another application.”

“I want to automatically rename PDFs using a Win2PDF plug‑in, but I need assistance creating this with my specific format requirements.”

Ask for examples

AI tools excel at generating sample commands or workflows.

“Give me an example of a EXTRACTTEXT command line that outputs formatted text.”

“Provide a sample registry setting for Default Rename Action.”

Bringing It All Together

AI tools don’t replace the Win2PDF user guide or the detailed articles on pdfblog.com, but they can act as a fast, conversational shortcut. When you describe your task clearly, an AI assistant can point you to the right feature, summarize the steps, and even generate command line examples tailored to your workflow.

Here’s a final example that brings all 5 guidelines together in a single prompt:

“I’m using Win2PDF on Windows 11 and want to automatically rename the PDFs I create. My source files are Word (.docx) documents that I print to Win2PDF, and I want the output PDFs to be renamed using a pattern that includes today’s date and the original filename.

Please use the Win2PDF documentation—especially the Auto‑Rename section at https://www.win2pdf.com/doc/auto-rename.html—to show me which settings I need to change.

I’d like simple steps I can follow, plus an example of a rename format that adds today’s date before the filename. If there are multiple ways to do this, please explain the easiest one.”

This prompt demonstrates all five guidelines:

Task: automatically rename PDFs
Formats: .docx document → PDF
Documentation reference: specific Auto‑Rename page
Constraints: Windows 11, date‑based naming pattern
Examples: asks for a sample rename format

If you regularly work with PDFs, combining Win2PDF’s capabilities with well‑crafted AI prompts can save time and help you discover features you might not have known existed.

AI in Action: Developing a Win2PDF Plug-In as a Practical Case Study

In our previous blog post, we explored how effective prompts can be used to create Win2PDF Plug-Ins with AI chatbots. Today, let’s examine a specific customer solution we developed.

Customer Requirement: Every time a Technical Bulletin is saved as a PDF, the customer needs the first page—containing a summary description—saved as a JPG image. This allows them to display the summary image on their website, linking it to the full PDF bulletin for download.

Solution: There are multiple ways to automate this process. One efficient method involved creating a Win2PDF Plug-In with minimal effort using Microsoft Copilot. Here’s how we achieved it.

1. Use AI to generate a Powershell program for the Plug-In

In our example, we’re using Microsoft Copilot but you can try using any AI chatbot.

For the first prompt, copy ALL of the documentation text for the Win2PDF PDF to JPG Command Line and paste it into the chatbot.

Copilot acknowledges the input of reference documentation and asks if we have a specific task using this information. Since we do, we’ll enter our prompt for the customer requirement, including the programming language, the Win2PDF command required for the Plug-In, and the desired JPG resolution.

Write a Win2PDF plug-in in Powershell that takes a single parameter with an input PDF and uses the Win2PDF command line option “PDF2JPG”. The plug-in should save the first page of the PDF as a JPG image with 200 DPI resolution.

Here are the results returned by Copilot:

We’ll then save this Powershell code as a text file located somewhere on the hard drive where it is accessible, such as:

c:\users\test_ai\SaveFirstPageAsJPG.ps1

There was one small edit required, which was for the path for the Win2PDF Desktop program ($Win2PDFPath). Since we’re using a 64-bit bit version of Windows, the Win2PDF Desktop program on my PC is located here:

C:\windows\system32\spool\drivers\x64\3\

In this example, we used PowerShell because it’s easy to use and doesn’t require compilation. Alternatively, you can adapt your prompt to use C#, VB.NET, or any other programming language if you prefer a different approach.

2. Change the default execution policy on your PC.

Since our Plug-In is a Powershell script, we’ll need to change the default execution policy on our PC to allow scripts to run.

Start Windows PowerShell with the “Run as Administrator” option. Only members of the Administrators group on the computer can change the execution policy.
Enable running unsigned scripts by entering the following and choosing [A] Yes to All:

set-executionpolicy remotesigned

This will allow running unsigned scripts on your local computer and signed scripts from the Internet. This will change the policy permanently.

We can test our script by opening a command prompt and typing

powershell -F c:\users\tmp\SaveFirstPageAsJPG.ps1 c:\testTechBulletin.pdf

3. Use the Win2PDF Administrator Utility to use this program when creating a PDF file.

Finally, download and install the free Win2PDF Administrator Utility.

To use this as a Plug-In, open the Win2PDF Administrator Utility and enter the following command under “Run this program after PDF creation (optional)” on the File Name tab:

powershell -F c:\users\tmp\SaveFirstPageAsJPG.ps1

Then click the “Apply” button to save this command a Plug-In. [Note: The Win2PDF Administrator Utility will automatically add a “%s” argument to the end of the command when saved, so Win2PDF will automatically pass the PDF file name to the Plug-In.]

If you’re not familiar with Powershell programming, check out Microsoft’s online documentation for assistance or better yet, ask your AI chatbot for help.

4. Test the Results

Create a new technical bulletin and print it using the Win2PDF TechBulletin printer. Once complete, confirm that both the PDF file and a JPG copy of the first page are saved in the same location.

This simple example demonstrates how quickly and easily you can automate a workflow when an out-of-the-box solution isn’t available. You could expand this process further—for instance, by resizing the JPG or moving it to another folder—but this provides a clear idea of the steps to create your own Plug-In.

If you get stuck, don’t worry. Just ask and we’ll help.

Vibe Coding: Crafting Effective AI Prompts for Custom Win2PDF Plug-ins

Vibe coding is a novel approach to software development that leverages artificial intelligence (AI) to generate code based on desired functionality or “vibe.” It allows developers to express their intentions in a more abstract and intuitive way, rather than writing explicit, line-by-line instructions. This methodology is particularly useful for creating Win2PDF Plug-Ins, enabling faster development and innovative solutions for specific customer applications.

Vibe coding utilizes AI models trained on vast amounts of code and natural language. Developers provide high-level descriptions of what they want the Plug-In to achieve, and the AI interprets these descriptions to generate the corresponding code. Since Win2PDF has extensive online documentation with syntax descriptions and code examples, most AI programs can already generate Win2PDF Plug-Ins.

And while creating a custom Win2PDF Plug-In with the help of AI can be powerful, its success relies heavily on the quality and specificity of your prompts. We’ve been experimenting with a variety of different AI chatbots to see how they can handle generating code for Win2PDF Plug-Ins, and the results can vary widely depending on how the prompts are structured. We’ve tried this with Google Gemini, Microsoft Copilot, OpenAI ChatGPT, GitHub Copilot, Anthropic Claude, and others.

Based on our experience, here are some tips to help you write successful AI prompts.

Be Specific and Detailed

The more details you provide, the better the AI can understand your requirements. Avoid vague statements and instead, describe exactly what you want the Plug-In to do. For example:

Instead of: “Make a Win2PDF Plug-In for PDF watermarks.“

Try: “Create a Win2PDF Plug-In in C# that adds a custom watermark file to all pages of a PDF document except for the first page. Name the new file with the same name as the input file, but add “_watermarked” to the file name.“

Break Down Complex Tasks

If your Plug-In needs to perform multiple functions, break them down into separate prompts. This makes it easier for the AI to understand each part and generate the corresponding code. For example:

Instead of: “Write a PDF Plug-In to extract pages in different files with watermarks.“

Try:

“Write a Win2PDF Plug-In in C# to export pages 2-4 and 5-6 in separate files and add a watermark to both. “
“Use the Win2PDF command line “extractpages” and Win2PDF command line “watermark” commands.”
“The watermark should use the existing “confidential.pdf” file as the watermark.”

Specify the Programming Language

If you have a preference for a specific programming language (e.g., VB.NET, C#, Powershell), mention it in your prompt. This will help the AI generate code that is compatible with your existing setup.

Example: “Generate a program using C# that extracts text from the last page of the PDF and saves it to a text file using Win2PDF.“

Provide Context and Examples

Give the AI context about the existing Win2PDF environment and provide examples of the desired output. This can help the AI understand your needs better.

Example: “Write a Powershell program that will save the first page of a PDF file as a JPG image with a user-definable resolution. It should use the following command syntax: “win2pdfd.exe pdf2jpg “sourcepdf” “destjpg” pagenumber xresolution yresolution”, where the xresolution and yresolution are set to be 200. The output JPG files should be the same name as the input file name, but with a “_page1.jpg” added to the input file name.”

Iterate and Refine

Don’t expect perfect results from the first prompt. Review the generated code and provide feedback to the AI. You may need to refine your prompts and ask for modifications several times to achieve the desired outcome.

Example: “The generated code is close, but the encryption is not using AES-256. Please modify the code to use AES-256 encryption instead of the current algorithm.“

Also, to improve results, tailor your prompts for the AI you are working with. For Github Copilot, for example, browse to the Win2PDF.Samples repository before asking it to generate a Plug-In. Github Copilot will use the Win2PDF.Samples repository to produce better code that is more likely to work as expected.

If a generated Plug-In doesn’t work, try copying the Win2PDF documentation into the prompt and ask it again. For example:

Instead of: “Write a Win2PDF Plug-In in Windows Powershell that takes a single parameter with an input PDF and exports pages 2-4 and 5-6 in separate files and adds a watermark to both.”

Try: “Write a Win2PDF Plug-In in Windows Powershell that takes a single parameter with an input PDF and exports pages 2-4 and 5-6 in separate files and adds a watermark to both. The new files should be placed in the same folder as the source file. Use the Win2PDF command line win2pdfd.exe “extractpages” and Win2PDF command line “watermark” commands . The watermark should use the existing “confidential.pdf” file as the watermark. The documentation for the watermark command is: win2pdfd.exe watermark “sourcefile” “watermarkfile” “destfile” mode excludepre excludepost Where: “mode” is either “watermark”, “background”, “watermarklink”, or “backgroundlink” If mode is “watermark” or ““watermarklink”, the watermarkfile PDF is overlaid on top of all existing graphics on the page. If mode is “background” or “backgroundlink”, the watermarkfile PDF is placed underneath all existing graphics on the page. If the watermark file has click-able links, you can use the “watermarklink” or “backgroundlink” variation to keep these links active in the final PDF file. “excludepre” is the number of pages from the beginning of the document to skip applying the watermark. Set to 0 apply watermarkfile to all pages including the first page. Set to a negative value to include the watermark to the absolute value of the number of pages from the beginning of the document. “excludepost” is the number of pages from the end of the document to skip applying the watermark. Set to 0 to apply the watermarkfile to all pages including the last page. Set to a negative value to include the watermark to the absolute value of the number of pages from the end of the document. The documentation for the “extractpages” command is: win2pdfd.exe extractpages “sourcefile” startpage endpage “destfile” Extract pages from “sourcefile” starting at “startpage” to “endpage”, and save extracted pages in “destfile”. Any file names that contain spaces must be enclosed with quotation marks. The “sourcefile” can be a local file path, or an web address (URL) to an existing PDF. Returns 0 on success, and a Windows system error code on failure. If “sourcefile” and “destfile” are the same file, the file is modified in place. Any file names that contain spaces must be enclosed with quotation marks. The “sourcefile” can be a local file path, or an web address (URL) to an existing PDF. Returns 0 on success, and a Windows system error code on failure.”

While that looks complicated, it’s essentially the same prompt WITH copied documentation on how to use each of the commands we know the Plug-In will need to use, and the steps the Plug-In will need to perform. AI will understand this better than you or I, and the results are much improved.

Test Thoroughly

Always test the generated Plug-In thoroughly to ensure it works as expected. Pay attention to error handling and edge cases. Using AI to generate code is still not fool-proof, and in our experiments the code results frequently need to be tweaked to make them work as desired. Over time and with the rate of AI advancement, we expect this to be less of a problem in the future.

By following these tips, you can effectively communicate your needs to the AI and create custom Win2PDF Plug-Ins that meet your specific requirements.

If AI can’t get you the results you need, contact us with your specific requests and customizations for Win2PDF.