PDF: The World’s Most Important File Format

I still haven’t seen Avengers: Endgame, but that doesn’t mean I don’t like a good origin story.  This new article explains why the PDF’s superpower is that it’s The World’s Most Important File Format.

adobe

As the article notes, the PDF format has a long history and it’s here to stay.  “In 50 years, these PDFs, even with their weaknesses, will help us document history with little of the ephemeral nature of the web. And unlike in paper form, those PDFs won’t suffer from frayed pages. The history of our generation will probably be in PDF form.”

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Start Organizing Next Year’s Tax Documents – Part II

As a followup to last week’s post, one of our readers suggested another way of using Win2PDF to create a single tax-related archival PDF file.  Here’s what she suggested:

  1. Create a copy of the Win2PDF printer that is dedicated for saving tax-related documents.  Call it something like, “Win2PDF – Tax Archive
  2. Change the Auto-name settings on this printer with the following options.
    • Set the file name to something like “Tax Archive.pdf
    • Check the option to include date and set it to “Year Only
    • Check the append option
  3. Whenever you have a tax-related document you wish to preserve (like an email confirmation for an online donation, or a medical receipt), print this document to your “Win2PDF – Tax Archive” printer.

The document you print will automatically be appended to this 2019 Tax Archive.pdf file.  When the new year arrives, it will create and start writing to 2020 Tax Archive.pdf.  And that’s it.  You’ll have one single PDF file to review before you do next year’s taxes.

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Survive This Tax Season? Start Organizing Next Year’s Tax Documents Now!

If you’re like most of us, there’s nothing like the looming deadline of April 15th to rouse you into organizing your tax documents.  Every year, I think I should have a better system of organizing my files to make it easier for the following year.  While not perfect, I have made some progress through the use of a couple free Adobe apps, combined with the use of Win2PDF.  Here’s one system I use:

Adobe Reader DC

First off, I rely on the free Adobe Reader DC software for my desktop PC, laptop, and even my Apple computer.  The “DC” designation in this software stands for Document Cloud.  It requires you to sign up for a free Adobe login to access the Adobe Document Cloud, but once you do, you’ll be able to access your saved PDF files from any device.

Adobe Scan (for iOS or Android)

adc-adobe-scan-app-enhance-feature-450x500-en.jpeg.imgSecond, I’ve really come to rely on the very handy Adobe Scan app on my phone (it’s available both through the Apple App Store or from the Google Play Store).

As the Adobe introduction page points out, “Adobe Scan automatically captures and cleans picture-perfect images of anything — receipts, forms, pictures, business cards, notes. Then, using built-in optical character recognition (OCR), it transforms them into smart PDFs, available in Adobe Document Cloud. Now, they’re easy to search and share from anywhere.

With those 2 applications (plus Win2PDF) I can do a bunch of things to organize my tax documents (or any other documents).  Here’s one suggestion for storing charitable donation receipts:

  1. Scan paper receipts for charitable contributions (donation receipts, mailed letters, etc.) using Adobe Scan with your phone and save the files to the cloud.
  2. On the desktop PC, access these files using the Adobe Document Cloud (via Adobe Reader DC).
  3. Use Win2PDF to append any additional electronic documents (email receipts, other PDF files, etc.) and combine all of the charitable contribution receipts for the year in a single PDF file (e.g., to a file called “Charitable Tax Receipts 2019.pdf”).
  4. Keep this document stored in the Adobe Document Cloud (or any other cloud service like Dropbox, Google Drive, etc.) and keep adding to it throughout the year as you make contributions and collect receipts.
  5. When April 15, 2020 rolls around you’ll have a complete electronic file of your receipts.  Voilà!
  6. And, as a bonus, you can use the new Win2PDF command line features to extract specific pages or print specific pages if you need to in the future.

This works well for charitable contributions, but I also have been using it for non-tax purposes as well, such as:

  • Medical expenses and prescriptions
  • Home improvement expenses
  • My dog’s veterinary bills (and medical history)
  • Keeping a copy of Christmas cards we receive each year (while recycling all of the paper)
  • Recipes
  • Concert ticket stubs

You get the idea.  Just scan and save from your phone, organize everything from your desktop, and store you collection of PDF files in the cloud.  And best of all this is all FREE!  Which is a very nice thing to consider, especially after tax season…

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At Your Command — New Win2PDF Command Line Options

One of the most frequently requested features we’ve had over the years has been for a command line option to Win2PDF that allows existing PDF files to manipulated in a variety of ways. Well, the wait is over. Our most recent 10.0.48 release (a free upgrade to registered Win2PDF 7 or later customers) now has this PDF Command Line capability via our Win2PDF Desktop app.

win2pdf command lineWhat can you do with PDF command line options? Lots of things, including:

Download the latest version and try these new features today. As always, if you have any questions or issues using these new features, let us know at our support site.

Posted in Downloads, Win2PDF 10, Win2PDF Updates | Tagged , , , , , , , , | 1 Comment

The PDF Pro Tip That Could Have Saved Paul Manafort’s Lawyers From Regret

We just released a free update to Win2PDF (version 10.0.40) that has a new feature that could have been useful for Paul Manafort’s lawyers, as this Wired article explains.

“The latest reminder came this week, when [Paul Manafort’s] defense lawyers failed to sufficiently redact portions of a court filing submitted on Tuesday, responding to Robert Mueller’s claims that Manafort violated his plea agreement with the special counsel by lying to prosecutors.”

What is the new feature?  Well, it’s a enhancement to our Win2PDF Desktop app that allows you to extract all of the text from a PDF file and then save the results to a simple TEXT file.  All you need to do is drop the PDF file on the Win2PDF Desktop icon and then select ‘Extract Text‘ from the pop-up menu shown below.

extract_text

This would have turned the following redacted Manafort court document (shown as a PDF file):

manafort1

into this TEXT file:

manafort2

You can see that the redacted text in the PDF file converted completely to readable text in the text file.

This feature, obviously, wasn’t created for the purpose of exposing redacted text, but it does exemplify a case where it would have been useful.  We’ve had many other customers who were looking for an easy way to convert PDF documents into TEXT files for other business purposes.

You can download the latest update (free for licensed Win2PDF 7 or Win2PDF 10 users) from our support download page.

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New Win2PDF 10.0.39 Update – available now!

We just release a new updated version of Win2PDF and Win2PDF Pro (version 10.0.39) that includes bug fixes and stability improvements as well as a couple of new features.

jpg2000

Screenshot of Win2PDF’s new compression option

First, for both Win2PDF and Win2PDF Pro, the new version will support JPG2000 compression. When the “Optimize Image File Size using JPEG2000” option is enabled, color images in the PDF are compressed using the JPEG 2000 format. This can result in significant reductions in file size, but it can also reduce the quality of some types of color images and can slow the conversion process. The option is disabled by default.

JPG2000 file sizes

PDF files created with Win2PDF’s JPG2000 compression can be significantly smaller than the default file size.

Win2PDF 10.0.39 also improves text quality for the “PDF Image Only – monochrome” format.

Second, for Win2PDF Pro, the new version supports the strongest level of 256-bit AES encryption available for PDF encryption.  Previously, Win2PDF only supported 128-bit AES encryption.  [Note:  The Advanced Encryption Standard (AES) is a specification for the encryption of electronic data established by the U.S. National Institute of Standards and Technology (NIST) in 2001, and has been adopted by the U.S. government and is used worldwide.]

The 256 bit AES encryption is compatible with Adobe Reader 9.0 and above. For best security, the 256 bit encryption option is recommended.

The Win2PDF 10.0.39 release is a free update to registered Win2PDF users (versions 7 and higher). You can download this free update from our web pages here:

https://www.win2pdf.com/download/download.htm

Standard Win2PDF users should only download and install using the “Download Win2PDF” button.  Win2PDF Pro users should only download and install using the “Download Win2PDF Pro Service Pack” button. 

If you have any questions or encounter any issues with this new version, please contact us through our support page.

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Is your PDF Reader up-to-date?

Just a reminder to anyone receiving or opening PDF files: keep your PDF Readers up-to-date with new patches.  Adobe Reader announced an update to address 86 security vulnerabilities.  Similarly, Foxit Reader announced an update to address 118 vulnerabilities.

adobepdficon

As this article from ZDNet explains,

“Adobe’s scheduled October update for its Acrobat and Reader PDF software addresses 85 vulnerabilities, including dozens of critical flaws that allow arbitrary code execution … Users and admins nonetheless should install fixed versions, according to Adobe…”

Halloween is still almost a month away, so make sure you keep the scary stuff away from your computer until then.

Adobe’s security bulletin (with link to update).

Foxit Reader security bulletin (with link to update).

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