Win2PDF for the Enterprise: Customization

Generally, Win2PDF has two main types of users.  The first is the individual user who simply wants to use Win2PDF as a desktop printer to interactively convert a variety of documents to PDF files.  The second type of user is an enterprise user in a company or larger organization.  Often, these users need Win2PDF for a specific application, process, or to generate PDF files in a consistent way across their team or department.

gear-icon-svg-2 (2)Based on the support requests we receive, many of these enterprise users don’t realize the extent to which Win2PDF can be customized for their specific organization’s needs. “I didn’t know Win2PDF could do that?” is something we hear all too frequently.

Just consider a few examples that an administrator or manager of a larger group of users may wish to use:

  • Create a dedicated copy of the Win2PDF printer that prints and names PDF files automatically when used from a specific application, and save them in a specific network folder.
  • Have all PDF files automatically sent as e-mail attachments after they have been created.
  • For all PDF files generated, preset a Master Password that only the system administrator knows. [requires Win2PDF Pro]
  • Force certain default settings and disable certain interface fields that you don’t want users changing (i.e., “always save the file as a PDF/A file, in a specific location, and don’t allow the user to email or print that to a paper printer when it is being created”)

Many of these things can be enabled directly by the user or administrator with our free Admin Utility or free Mail Helper utility, or by using the Auto-name feature.  Other things may require some level of customization in the Win2PDF setup program (particularly for large deployments).

If you are a manager of a enterprise group of users, let us know if there are particular things you want to do.  In most cases, we’ve probably already had a similar request and can direct you to what options are available.

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