Category: Downloads

Win2PDF 11.0.8.1 Now Available

We’ve released Win2PDF version 11.0.8.1, a maintenance update that introduces several usability improvements, performance enhancements, and new command line capabilities.

This update adds a Reorder Pages feature to Win2PDF Desktop, making it easier to rearrange pages within an existing PDF. Our recent blog post on the Reorder Pages feature has more details.

The Win2PDF Desktop PDF viewer now also supports right‑click context menus, allowing quick access to common actions such as deleting pages or inserting additional files. When you have a document open, just right-click anywhere on the document to bring up the new menu with options.

To streamline navigation, Win2PDF Desktop now includes a Recent Files menu, providing faster access to previously opened documents.

And for users who rely on automated workflows, this release adds support for rename plug‑ins, enabling custom file‑naming behavior through the Default Rename Action registry setting. The Auto‑Rename feature has also been optimized with improved performance through parallel processing.

Several new command line options are included as well.

Win2PDF 11.0.8.1 is available now as a free update to users with licensed copies of Win2PDF 7 or later.

Easily Organize Your PDF Files! Introducing “Reorder Pages” for Win2PDF Desktop

The latest Win2PDF Desktop now includes a Reorder Pages feature that makes it easy to manipulate an existing PDF’s page order—without needing a separate PDF editor.

Here’s what you need to know:

🧩 What It Does

After opening a PDF into Win2PDF Desktop, choose Pages → Reorder Pages… to launch a thumbnail-based preview.

You can drag and drop individual pages to rearrange their order.

Hovering over a thumbnail shows a magnified preview to help you identify the page before reordering.  Small pages numbers are shown beneath each thumbnail to show the current page position in the document.

A right-click menu on any page offers extra options:

  • Delete Page
  • Insert File Before Page / After Page — you can insert documents in formats supported by Win2PDF (e.g. JPG, PNG, TIFF) or, with Win2PDF Pro, even DOCX, XLSX, HTML, TXT, ODT, etc.

When you’re done, click Apply Changes and Win2PDF returns you to the modified preview.

You can see a short video showing how this feature works here:

💡 Why It’s Useful

  • No third-party PDF editor needed — this gives users more flexibility to reorganize pages from within the existing Win2PDF Desktop App.
  • Speed and simplicity — drag/drop interface and live preview make it fast to reorder pages.
  • Mixed document assembly — you can splice in compatible documents right in the flow of your existing PDF, or delete unneeded pages. The inserted file can be in any format supported by Win2PDF (XPS, JPG, TIFF, PNG, GIF, BMP) or Win2PDF Pro (DOCX, RTF, XLSX, HTML, TXT, ODT).
  • Secure processing on your computer — all of the editing is done local to your computer, so nothing is ever uploaded to the cloud.
  • Great for multipage reports, manuals, proposals or presentations — any time you need to reshuffle chapters or sections.

🔐 Licensing & Availability

This feature is available in licensed versions of Win2PDF Desktop. Contact us for 30-day trial license to try it.

New Outlook Support and Enhanced PDF Workflow in Win2PDF Version 11.0

We are pleased to announce the release of Win2PDF version 11.0, a free update that introduces several enhancements to expand the capabilities and features of Win2PDF. This update is designed to completely support Microsoft’s Windows 11 operating system, and to optimize your PDF workflows and provide greater efficiency.

Key features and improvements in this release include:

Enhanced Microsoft Outlook Integration: Microsoft is transitioning users from its older Windows Mail and Calendar apps to a new version of Outlook for Windows 11. The new Outlook is a move towards a more unified, modern, and feature-rich email client integrated with the Microsoft 365 ecosystem, but it does have some differences compared to both the old Mail app and the classic Outlook, including some that affect how Win2PDF attaches PDF files to email. Win2PDF now supports both the existing Outlook (classic), and provides the same seamless functionality to users moving to Outlook (new).

Automated Blank Page Removal: If you’ve ever received or generated a PDF that contains extra blank pages, you can now remove them using the new Delete Blank Pages feature.  It automatically identifies and removes empty pages from your PDFs, contributing to cleaner and more professional documents.  This feature also has an associated DELETEBLANKPAGES command line option.

Expanded Automation Customization Capabilities: Support for Batch Convert and Watch Folder and Convert plug-ins has been extended. You can customize batch convert processing by installing a Win2PDF Batch Convert Plug-in which can be very useful in many situations.  For example, suppose you wanted to batch convert a folder of documents and then perform a secondary process on those newly created files – a batch convert Plug-In would allow you to do that.  Current Plug-ins include the ability split pages, delete pages, append a PDF, apply watermarks, delete blank pages, digitally sign with a certificate, and more. When a batch convert plug-in is installed, an “Enable Plug-In” option is displayed in the Batch Convert Window.

Watch up to 20 folders with Watch Folder and Convert feature: The “CONFIGWATCHSERVICE” command line option now allows a single service to monitor up to 20 folders, enabling more robust automation for complex workflows. [Note:  Win2PDF Pro Terminal Server Edition only feature]

Refined Text and RTF Conversions: This update includes fixes to improve the conversion of text files containing smart quotes to PDF, ensuring accuracy. Additionally, formatting issues encountered during RTF to PDF conversion have been addressed, resulting in improved document fidelity.

Improved Command Line Printing: For users utilizing the “PRINTPDF” command line, paper size selection has been refined, offering enhanced control over printing options.

As a free upgrade for existing customers using Win2PDF 7 or higher, we encourage you to explore these new features and see how they can further enhance your productivity. And while this new Win2PDF 11.0 release fully supports Windows 11.0, it also continues to support Windows 10, Windows 8, Windows 8.1, Windows 7, Windows Vista, and Windows XP. Win2PDF Terminal Server Edition 11.0 continues to fully support Windows Server 2025, Server 2022, Server 2019, Server 2016, Server 2012, Server 2012 R2, Server 2008, Server 2008 R2, Server 2003, and Server 2003 R2 (including 64 bit editions).

Attach Source Files or Supplemental Documents to PDF Files with Win2PDF Pro

The latest Win2PDF update (version 10.0.174) includes several enhancements along with one significant new feature – the ability to attach a file to a PDF. This involves embedding the source document (like a Word document, Excel sheet, or another PDF) or adding a supplemental file within the PDF as an attachment.

When someone opens the PDF in a compatible viewer (like Adobe Acrobat), they can access and open the attached file.

This is useful for providing supplementary materials along with the main PDF document, or to include the source document as a reference for future editing or archiving purposes.

There are several practical reasons why you might want to insert or attach source documents into a PDF:

Maintaining Original File Formats

Sometimes, converting a file to PDF can lose certain functionalities or formatting. Attaching the original source file ensures that recipients have access to the file in its native format.

Legal or Auditing Purposes

In legal or auditing contexts, it’s often necessary to provide the original source documents as evidence. Attaching these files to a PDF ensures that they are kept together and are easily accessible.

Collaboration

When collaborating on a project, you might want to provide the source files for editing or review. Attaching them to a PDF makes it easy to share or archive all the necessary materials in one package.

Providing Supplementary Information

You might have a main PDF report, but want to include the raw data in an Excel spreadsheet, or detailed background information in a Word document. Attaching these files allows recipients to access the extra materials if they need them. For example, a financial report PDF could have the supporting financial data as an attached Excel file.

The Attachment feature can be accessed in several ways.

  • Through the Win2PDF Desktop App’s Attachment menu
Notice that when a PDF file has attachments, the Win2PDF Desktop window shows the PDF file name along with (includes attachments).

This method allows you to open a PDF file in the Win2PDF Desktop App and Add a file attachment, Save all attachments currently in the PDF file, and Delete all attachments in the PDF file. The Win2PDF Desktop window shows the PDF file name along with (includes attachments).

  • As part of the batch convert feature when the “Archive Source Document As Attachment” box is checked.
  • Through the Win2PDF command line.

PDF Add File Attachment Command Line Format

PDF Save All File Attachments Command Line Format

PDF Delete All File Attachments Command Line Format

PDF Attachment Count Command Line Format

Of course, there are security risks when attaching or saving additional files from a PDF. For security reasons, files that could potentially contain malicious code, like .zip, .exe, and .bat, cannot be attached or saved using Win2PDF.

Once file(s) have been attached to a PDF, you can verify the new file in Adobe Reader. To view attachments in Adobe Reader, go to ” ≡ ➜ View ➜ Show/Hide ➜ Side panels ➜ Attachments”

Other changes to this update are:

  • Added support for converting email formats EML, MSG, and MHT files to PDF, images, and text. (Win2PDF Pro only)
  • Added command lines to convert from email formats to PDF: “EML2PDF“, “MSG2PDF“, and “MHT2PDF” command lines. Also added command line options to print spreadsheet formats to a paper printer: “PRINTEML“, “PRINTMSG“, and “PRINTMHT“. (Win2PF Pro only)
  • Added “pdfscansearchable” output format to the command line “convertto”, “batchconvert”, and “watchconvert” commands to improve text recognition for lower quality scanned documents
  • Added “makescansearchable” command line option to improve the text recognition for lower quality scanned documents.
  • Added Windows Explorer “Open With” file associations for the following file types: .EML, .MSG, .MHT (Win2PDF Pro only)
  • Performance and stability improvements.

The downloads for the Win2PDF 10.0.174 Update are free for current Win2PDF 7 or higher users, and standard edition users can upgrade to Pro to get these new features.

Win2PDF 10 build 172: Additional Language Support for Win2PDF OCR Add-on

Our last post detailed the new Excel conversion enhancements in Win2PDF 10 build 172. Now, let’s look at the remaining changes in this release.

Most significant is the additional language support in the Win2PDF OCR Add-on setup program. Optical Character Recognition (OCR) is a powerful and useful tool used to convert scanned documents, images, previously archived documents, and other types of files to a PDF file with searchable text.

Win2PDF OCR Add-on

Users will now have the ability to dynamically download and install additional OCR training languages. The following language are now supported:

English, Deutsch (German), Français (French), Italiano (Italian), Nederlands (Dutch), Ελληνικά (Greek), Português (Portuguese), Español (Spanish), العربية (Arabic), Հայերեն (Armenian), Български (Bulgarian), বাংলা (Bengali), Català (Catalan), Corsu (Corsican), Hrvatski (Croatian), Čeština (Czech), 简体中文 (Chinese Simplified), Dansk (Danish), Suomi (Finnish), עברית (Hebrew), हिंदी (Hindi), Magyar (Hungarian), Íslenska (Icelandic), 日本語 (Japanese), 한국어 (Korean), Latviešu (Latvian), Lietuvių (Lithuanian), Norsk (Norwegian), Polski (Polish), Română (Romanian), Русский (Russian), Српски (Serbian), Slovenčina (Slovak), Slovenščina (Slovenian), Svenska (Swedish), ภาษาไทย (Thai), Türkçe (Turkish), Українська (Ukrainian), Tiếng Việt (Vietnamese)

For example, if you wanted to use French training data in addition to English (and you’re using an English operating system), you’d select the following during the setup process.

Once the additional language training data is installed, you’ll be able to take any document or image file (with non-searchable French or English text) and convert it to a searchable PDF using Win2PDF and the “Searchable (OCR PDF)” output option. [Note: You’ll also be able to select this option using Batch Convert (Pro only), the MAKESEARCHABLE command line feature, or the Win2PDF Desktop Export features.]

In our example, since we installed the French training data, we’ll be able to OCR any document that contains French words and characters.

You can install any combination of language training data, but the training data is large and takes additional processing time so it’s best to only install language data for languages that you regularly use in documents.

And finally, here are the remainder of the version 10 build 172 enhancements:

  • Updated the PDF2DOCX and extracttext commands to automatically make the PDF searchable if it isn’t already searchable.
  • Added ispdfsearchable command line option that can be used to check the searchability of an existing PDF file.
  • Added addprinter command line option to add a Win2PDF printer.
  • Updated all command line options to create the output folder if it doesn’t exist.
  • Added Windows Explorer “Open With” file associations for the following file types:
    • .PDF, .BMP, .DIB, .TIF, .TIFF, .JPG, .JPE, .JPEG, .JFIF, .PNG, .GIF, .HTML, .HTM, .MHTML, .XPS, .OXPS.
    • For Win2PDF Pro, also added: .DOC, .RTF, .TXT, .DOCX, .ODT, .XLS, .XLSX, .XLSB, .CSV, .ODS

All of these features can be updated at no cost for Win2PDF version 7 and later users.

Win2PDF 10 build 172: Win2PDF Pro Converts Excel Spreadsheets to PDF, Image, and Text Formats

A new release of Win2PDF (version 10 build 172) is now available on the Win2PDF Download site with a variety of new features and enhancements.

We’ll cover other features in a subsequent post, but the most significant addition is that Win2PDF Pro now supports the ability to easily convert Microsoft Excel and OpenDocument spreadsheets (XLSX, XLS, XLSB, ODS, and CSV formats) to PDF, images, and text. Win2PDF supports these formats directly, and Microsoft Excel or OpenOffice do not need to be installed. (Note: This is a Win2PDF Pro feature only)

Converting a spreadsheet file to PDF is useful for several reasons:

  • Preservation of Formatting: PDF ensures that the layout, fonts, and formatting of the spreadsheet remain consistent across different devices and operating systems. This is crucial when sharing the file with others who may not have Excel or have a different version.
  • Security: PDFs can be password-protected, preventing unauthorized editing or copying of the data. This is important for sensitive financial or personal information.
  • Portability: PDFs are widely supported and can be opened on virtually any device without the need for specific software. This makes them ideal for sharing and distributing information.
  • Archiving: PDFs are a stable format suitable for long-term archiving of data, as they are less likely to become corrupted or incompatible with future software.

Earlier versions of Win2PDF Pro supported Microsoft Word document formats, but this update expands coverage to Microsoft Excel and OpenOffice spreadsheet formats. This is a free update to licensed users of Win2PDF 7 or higher.

In the Win2PDF Desktop app, you’ll now see conversion options for XLSX, XLS, XLSB, ODS, and CSV formats in the Batch Convert and Watch Folder (Win2PDF Pro TSE only) interfaces. These features now support the following spreadsheet file formats:

  • XLSX – Microsoft Excel Workbook
  • XLS – Microsoft Excel 97-2003 Workbook
  • XLSB – Microsoft Excel Binary Workbook
  • CSV – Comma Separated Values
  • ODS – OpenDocument Spreadsheet

One thing to note is that there are differences between these spreadsheet formats when used as inputs versus outputs. As an input format, the new spreadsheet formats can be read and converted to anything (PDF, Image, Text). As an output format, however, it can only handle another spreadsheet format as input.

Here are a few examples:

Convert Type

Supported?

XLS to PDF

Yes. Spreadsheet to PDF file is supported

XLS to JPG

Yes. Spreadsheet to Image file is supported

XLS to TXT

Yes. Spreadsheet to Text file is supported

XLS to XLSX

Yes. Excel spreadsheet to another spreadsheet format is supported

PDF to XLS

No. PDF to spreadsheet is not supported because formatting is different between file types

DOC to XLS

No. Word to spreadsheet is not supported because formatting is different between file types

The command line options of Win2PDF Pro have been similarly updated. Here are the new command line options to convert from spreadsheet formats to PDF:

And these added command line options allow users to print spreadsheet formats to a paper printer:

Plus, the following output formats have been added to the convertto, batchconvert, and watchconvert commands:

  • “xlsx” – Microsoft Excel Workbook
  • “xls” – Microsoft Excel 97-2003 Workbook
  • “xlsb” – Microsoft Excel Binary Workbook
  • “ods” – OpenDocument Spreadsheet
  • “csv” – Comma Separated Values
  • “pdfa” – PDF for archiving

Stay tuned as we’ll be covering the other updates and enhancements to this release in a follow-up post. If you have any questions, please contact us.

Microsoft Copilot+ PCs Arrive with Win2PDF Support

God Is My Co-Pilot

It’s not surprising that Microsoft didn’t borrow the slogan, ‘God Is My Co-Pilot’ for its release day. Although Qualcomm, maker of the Snapdragon X chips that power the first series of Copilot+ PCs, opted for Apple’s ‘I’m a Mac’ guy, so at least somebody’s having fun with Microsoft’s new product.

Nonetheless, today (June 18th) marks the official release for the first wave of Copilot+ with Qualcomm Snapdragon X PCs.

As we noted in our last blog post, starting today, as is the custom with new Windows related hardware and operating system releases, Win2PDF has a free update available with support for these PCs. This update is available on our helpdesk for now, but we’ll be updating our general release versions shortly once we complete more rigorous testing with the official release PCs. And again, it will install and operate just like Win2PDF on any other Windows computer.

While the first wave of Copilot+ PCs have the Qualcomm Snapdragon X processor, future PCs are set to include processors from the likes of AMD, Nvidia, and MediaTek. More PC options will abound, but since they’ll all be running on Windows 11 (specifically Windows for Arm), Win2PDF will support them all.

Stay tuned for future updates on Win2PDF and Copilot+ PCs now that they’ve hit the stores.

Update to Win2PDF Includes new Text to PDF Options for Legacy Reports

The latest Win2PDF update includes an additional command line feature to convert reports and other specially formatted documents to PDF using a fixed width font. This feature is needed for some reports to be rendered and viewed correctly, since many applications (especially older ones) were designed to send reports to a line printer or a simple fixed width text file. The results only look correct if each character is equally spaced.

Previously, the Win2PDF txt2pdf command line option would create a PDF file with variable width text. With the new command line option – formattedtxt2pdf – users can output the file with a fixed width text font instead of variable width text.

For example, here’s a portion of a report generated by a legacy application and saved to a PDF file using the original txt2pdf command.

Notice that the report doesn’t look right because the characters aren’t evenly spaced. However, here is the same report converted to a pdf file with the new formattedtxt2pdf command.

Now it looks correct, even though the text is exactly the same.

In addition to this command line feature, there’s a new Win2PDF Reformat As Text plug-in to simplify the creation of the files using this method.

First, download the plug-in setup file and double-click on it to configure the Win2PDF Reformat As Text plug-in. You will be prompted to enter the paper size, font size, and margin size to configure the plug-in values as shown below.

You may need to adjust these options to allow all text to fit on a page. Then, after the plug-in has been installed and configured, you can check the new box on the Win2PDF file save window labeled Reformat As Text. When saved, the fixed width formatted PDF file will be created.

Give it a try and if you have any questions, let us know.

Win2PDF on A Mac? Win2PDF Pro Now Works On Windows for Arm devices, Including Macs

For years (decades, actually), Win2PDF has been providing customers with software to create, convert, and modify PDF files on their Windows computers. Typically, these have been Intel-based PCs, servers, and even older Macs/Macbooks with Intel-based processors (running Windows virtualization software like Parallels or VMWare).

But now we’re starting to get requests for Windows on Arm-based devices, which are increasingly popular for light-weight notebooks, tablets and especially with the newer Apple Mac M1 and M2 computers.

Starting today, with our Win2PDF Pro 10.0.159 prerelease, we’re providing limited support for Windows on Arm in our Win2PDF Pro software.

What is Arm? If my computer is running Windows, why does it matter?

For most users, it doesn’t. It does matter, however, to software developers like us. Additional coding is required to make software compatible with Windows for Arm, and we’ve just started that process with this prerelease. Very simply put, historically Intel processors have been more powerful and versatile (requiring comparatively higher resources and power). Arm processors, on the other hand, are newer, more efficient, require less power, and are increasingly matching or exceeding performance compared to Intel chips.

That’s why Arm processors are popular right now. Their low power consumption makes them ideal for lightweight mobile products like Apple MacBooks and Microsoft Surface.

Will Win2PDF Pro fully support Windows on Arm?

The Win2PDF Pro software contains three primary components – a PDF printer (named “Win2PDF”), an Image printer (named “Win2Image”), and a Win2PDF Desktop App. The Win2PDF printer creates PDFs by printing from any application, the Win2Image printer creates image files by printing from any application, and the Win2PDF Desktop supports multiple format conversions to and from PDF, batch convert, advanced rename features, and email options.

Currently, the Win2PDF Pro for Windows on Arm prerelease only supports the Win2PDF Desktop App and command line functionality. The reasons for the limited support are lengthy and technical, but in a nutshell, the first two components – Win2PDF and Win2Image – are printers, and these printers are more difficult to adapt to work on different hardware. We’ll continue to evaluate and work on expanded support for Windows on Arm in the future, but for now, it’ll just work with the Win2PDF Desktop App and command line.

Ready to get started?

Head over to the Win2PDF website to download Win2PDF Pro for Windows on Arm now.

If you do not already have a Win2PDF Pro license, request a 30-day trial license and put “Win2PDF Pro for ARM” in the Subject field.

Streamline Your Batch PDF Conversions with Nested Folder Support in Latest Win2PDF Update

The latest Win2PDF 10 Build 158 update brings forth a series of new features that have been requested by our customers. Let’s take a closer look at the notable additions and improvements:

1. Subfolder Support in Batch Convert (Win2PDF Pro only)

One of the most frequently requested additions in this update is the inclusion of subfolder support in the Batch Convert feature (and Batch Convert command line option). Previously, you could only batch convert files in a single folder. With this enhancement, however, you can convert documents within multiple nested subfolders.

For example, suppose you wanted to convert many scanned image files to .PDF files in a folder called “Invoices”. And under the “Invoices” folder you had subfolders for years (e.g. “2021”, “2022”, “2023”, etc.). And under each year subfolder you had additional subfolders for months (e.g. “Jan”, “Feb”, “Mar”, etc.). Now you can convert all files with a single operation just by selecting the topmost parent folder and then checking the ‘Include Subfolders’ option.

When you enable the “Include Subfolders” option, the folder structure in the “Convert Files From” is mirrored in the “Save To Folder” location.

2. Optional Margin Parameters in HTML2PDF Command Line

With the integration of optional margin parameters in the HTML2PDF command line, users gain greater control over the layout and presentation of converted HTML files into PDF format. This feature allows for customized margin settings (for top, bottom, left and right margins), ensuring documents maintain their intended formatting in the converted PDF files.

3. New SIGNWITHSTAMP Command Line option for PDF Signing (Win2PDF Pro only)

This update also adds the SIGNWITHSTAMP command line feature, which enables users to sign PDF documents with a certificate AND include a signature bitmap. Users can specify the size and location of the signature bitmap using new command line parameters.

4. Optional Width and Height Parameters in Image-to-PDF Command Lines

The update brings optional width and height parameters to various command lines (“TIFF2PDF“, “JPG2PDF“, “PNG2PDF“, “BMP2PDF“, “GIF2PDF“, “IMAGE2PDF“). This enhancement allows for precise customization of the output PDF dimensions, offering flexibility in document size and layout.

5. Improved DOCX to PDF Conversion (Win2PDF Pro only)

Win2PDF 10 Build 158 significantly enhances the DOCX to PDF conversion process in both the DOCX2PDF command line and Batch Convert DOCX to PDF feature. These improvements ensure better accuracy and fidelity when converting Microsoft Word documents to PDF format.

Upgrade and Trial Information

Existing Win2PDF 7 and Win2PDF 10 users can enjoy this update as a free upgrade.

This latest update contains features that were all created based on customer requests and feedback. Do you have a feature you’d like to have added or modified? If so, let us know and we’ll look into it.