A new version of Win2PDF (a free update to existing Win2PDF 7 or Win2PDF 10 users) is available now at the Win2PDF download page. In addition to bug fixes and stability improvements, it adds several new features to Auto-Naming PDF files, command-line options, and the Win2PDF Desktop App. Win2PDF 10.0.72 includes the following new features:
Adds a Configure Win2PDF Auto-Name shortcut to the start menu to make configuring the Auto-name features easier.
Adds Send File and Print File actions to the Configure Win2PDF Auto-Name menu to automatically email or print a PDF. See How to Automatically name and send PDF files by email for an example of automatically naming and sending invoices to email recipients based on the contents of the PDF.
Our latest release of Win2PDF Pro (10.0.60) has a couple of new enhancements to the watermark/background feature.
The first enhancement is that you can now apply a PDF watermark or background that contains a clickable link to an external web page. When you select the watermark in the PDF Options… you can check “Allow Links in Watermark” as shown below.
This can be quite useful for things like company letterheads, where you may wish to have a clickable link to the company home page. Or, you may wish to have a direct link in a PDF invoice that takes the customer directly to a payment page on your web site. Here is an example of what a PDF invoice would look like after a payment watermark has been applied.
We’ve heard from several customers who have needed this feature to automate their payments and invoicing process with Win2PDF.
These new features are now available in the 10.0.60 release of Win2PDF Pro*. If you have a licensed version of Win2PDF Pro, you can download the latest Win2PDF Pro Service Pack at the Win2PDF download page.
* The standard edition of Win2PDF does not have the watermark feature enabled. This is only available in Win2PDF Pro. Standard Edition users can purchase a Win2PDF Pro Upgrade if this feature is needed.
The Win2PDF Auto-name feature makes it easy to customize the file name and automatically save a PDF without prompting, but what if you want the File Save window to appear so you can email, print, or manually change the file name?
We just released Win2PDF 10.0.56 (available as a free update to Win2PDF 10 users), and one of the new features is the ability to customize the default file name that is used to save PDF files in the Win2PDF File Save window. For example, in previous releases if you had a Word file named “Sales Report.docx” and you went to print it as a PDF file, the default name in the Win2PDF File Save window would be named “Sales Report.pdf”. You could always change this name, but there wasn’t a way to customize this name when you first entered the file save window.
This is now customizable. If go to the Document tab after clicking on the PDF Options… button, you see some new options.
When the the Auto-name Files option is unchecked, the settings in this window apply to the name displayed in the Win2PDF File Save window. You can add a fixed file name start, a date stamp, or a timestamp. Advanced users can customize the order of these items using the user defined setting.
In the screen shot example listed above, the month-day-year was added to the default “Sales Report” file name. While this option is set, the date stamp will be applied to all file names when you print to Win2PDF. You can automate your PDF workflow by creating multiple Win2PDF printers, each with different customized default file names.
The customizable PDF file name feature can save time by eliminating the need to manually type date or time information to the file name.
Download the new Win2PDF 10.0.56 software at the download page of our web site.
If you’re like most of us, there’s nothing like the looming deadline of April 15th to rouse you into organizing your tax documents. Every year, I think I should have a better system of organizing my files to make it easier for the following year. While not perfect, I have made some progress through the use of a couple free Adobe apps, combined with the use of Win2PDF. Here’s one system I use:
First off, I rely on the free Adobe Reader DC software for my desktop PC, laptop, and even my Apple computer. The “DC” designation in this software stands for Document Cloud. It requires you to sign up for a free Adobe login to access the Adobe Document Cloud, but once you do, you’ll be able to access your saved PDF files from any device.
As the Adobe introduction page points out, “Adobe Scan automatically captures and cleans picture-perfect images of anything — receipts, forms, pictures, business cards, notes. Then, using built-in optical character recognition (OCR), it transforms them into smart PDFs, available in Adobe Document Cloud. Now, they’re easy to search and share from anywhere.”
With those 2 applications (plus Win2PDF) I can do a bunch of things to organize my tax documents (or any other documents). Here’s one suggestion for storing charitable donation receipts:
Scan paper receipts for charitable contributions (donation receipts, mailed letters, etc.) using Adobe Scan with your phone and save the files to the cloud.
On the desktop PC, access these files using the Adobe Document Cloud (via Adobe Reader DC).
Use Win2PDF to append any additional electronic documents (email receipts, other PDF files, etc.) and combine all of the charitable contribution receipts for the year in a single PDF file (e.g., to a file called “Charitable Tax Receipts 2019.pdf”).
Keep this document stored in the Adobe Document Cloud (or any other cloud service like Dropbox, Google Drive, etc.) and keep adding to it throughout the year as you make contributions and collect receipts.
When April 15, 2020 rolls around you’ll have a complete electronic file of your receipts. Voilà!
And, as a bonus, you can use the new Win2PDF command line features to extract specific pages or print specific pages if you need to in the future.
This works well for charitable contributions, but I also have been using it for non-tax purposes as well, such as:
Medical expenses and prescriptions
Home improvement expenses
My dog’s veterinary bills (and medical history)
Keeping a copy of Christmas cards we receive each year (while recycling all of the paper)
Concert ticket stubs
You get the idea. Just scan and save from your phone, organize everything from your desktop, and store you collection of PDF files in the cloud. And best of all this is all FREE! Which is a very nice thing to consider, especially after tax season…
One of the most frequently requested features we’ve had over the years has been for a command line option to Win2PDF that allows existing PDF files to manipulated in a variety of ways. Well, the wait is over. Our most recent 10.0.48 release (a free upgrade to registered Win2PDF 7 or later customers) now has this PDF Command Line capability via our Win2PDF Desktop app.
What can you do with PDF command line options? Lots of things, including:
We just release a new updated version of Win2PDF and Win2PDF Pro (version 10.0.39) that includes bug fixes and stability improvements as well as a couple of new features.
First, for both Win2PDF and Win2PDF Pro, the new version will support JPG2000 compression. When the “Optimize Image File Size using JPEG2000” option is enabled, color images in the PDF are compressed using the JPEG 2000 format. This can result in significant reductions in file size, but it can also reduce the quality of some types of color images and can slow the conversion process. The option is disabled by default.
Second, for Win2PDF Pro, the new version supports the strongest level of 256-bit AES encryption available for PDF encryption. Previously, Win2PDF only supported 128-bit AES encryption. [Note: The Advanced Encryption Standard (AES) is a specification for the encryption of electronic data established by the U.S. National Institute of Standards and Technology (NIST) in 2001, and has been adopted by the U.S. government and is used worldwide.]
The 256 bit AES encryption is compatible with Adobe Reader 9.0 and above. For best security, the 256 bit encryption option is recommended.
The Win2PDF 10.0.39 release is a free update to registered Win2PDF users (versions 7 and higher). You can download this free update from our web pages here:
Win2PDF 10 has moved some of image-related file output options to a new printer called Win2Image. This feature is useful, for example, if you wanted to include a chart or graph from a proprietary program into another document. In this case, you’d simply print to a JPEG file and then insert the JPEG into the other document.
This new printer, which is installed by default and is included at no extra charge, also includes new image output options. It supports the following image formats:
Below is a short video that shows how Win2Image is used to create image files.
Win2PDF 10 makes it easier to add a new copy of the Win2PDF printer. Auto-name and other settings are stored separately for each printer, so you can create different Win2PDF printers for specific settings.
Win2PDF 10 improves performance and reliability.
Win2PDF 10 is a free upgrade for Win2PDF 7 users. If you purchased Win2PDF before October 2009, you can purchase an upgrade for Win2PDF 10 on the updates page.
We’ll be adding more updates on these new features in the coming weeks, but please download you copy today and get started.
At my lemonade stand I used to give the first glass away free and charge five dollars for the second glass. The refill contained the antidote.
— Emo Phillips
As a follow up to our last post on the high cost of free software, it’s probably worth discussing the related topic of dark patterns in the user interface of software products and web sites. Essentially, dark patterns refer to the intentional use of user interface elements that are designed to you “trick” you into doing something you probably didn’t intend to do.
And why would a web site or software publisher want do this? Most often, it’s to get you to click on a link for a paid advertisement.
For example, many “free” download sites serve ads that look like real download buttons, but actually download software that have nothing to do with what you were searching for. Here’s a real screen shot showing what comes up for a search for “Adobe Reader”:
Many users would logically just click on either of the “Free Download” buttons (which also use the label “Start Download”). After all, all 3 buttons on the page look the same – same size and shape, same green color, a little download arrow on the left… But one is different. The two “Free Download” buttons take you to an advertiser’s site so that you can download their products, not Adobe Reader. And the site hosting the “free” software gets paid a commission for this link – even though it didn’t do what you though it would. Only if you look closely and find the link that says “Visit Site” are you directed to the read Adobe Reader download.
This example shows a web site doing this type of dark pattern interface, but it can also be embedded within the interface of a “free download” product. If you’re curious to see other examples, go to the Dark Patterns web site and browse the different examples that other users have submitted. And if you need to download a product like Adobe Reader, it is always safest to go directly to the publisher’s web site to obtain the download.
Just another reminder why “free” sometimes isn’t free. And why companies like ours only charge you for the lemonade, not the antidote…
Adware. Spyware. Malware. Bloatware.[Link goes to another good blog post on this subject]. These are all names for software that are secretly installed on your computer when you download so-called ‘free’ software programs. Our recommendation?
Be aware and beware! Just look at this example of an Internet Explorer window riddled with toolbars that have been included with other software downloads.
It may look extreme, but if you’ve seen these types of toolbars or unwanted pop-up windows appear on your computer, it’s quite likely that they piggy-backed on some other ‘free’ software that you downloaded.
As a developer of commercial Windows software, we get offers and inquiries almost weekly from other companies who wish to include their software bundled into our installer. While we always decline such arrangements (Win2PDF is 100% free of any adware/spyware), this is a typical model that many providers of ‘free’ software use to make money. After all, it costs money to develop, support, and host software applications: Web hosting, security, development and version control software, live chat and other technical support software all have costs. As does having to maintain multiple computers with different operating systems and servers for testing. And staff. Let’s not forget about actually having real people in place to create, test, and support the software. Even a lone programmer working in their own basement needs some revenue to create and make their software available.
If you perform a Google search of “PDF Writer” (see image to the right), the top result is for a “100% Free!” solution.
This is actually an Ad Supported download wrapper for the CutePDF software program, which is also Ad Supported. If you follow the link to download, you’ll end up with at least 5 extra programs on your PC. Do you know what these programs do? Will they slow down your PC, or make it unstable? Will it collect and transmit any personal information about you or your browsing history?
If you don’t know, is it still worth it for the ‘free’ software?
If it’s truly ‘free’, how does the company afford to advertise it on Google or Bing? Or pay to host the downloads?
Do the companies who make these downloads available even produce their own software, or are they just bundling other ‘free’ solutions?
Are you downloading directly from the publisher’s web site, or though a 3rd party site? 3rd parties often add downloaders that can add spyware. Hint: It’s safer to download directly from the publisher!
Will it work in future versions of Windows, or with new service packs or updates? Who do you contact if you have a problem or question?
Our company does not make ‘free’ software. We charge for our products, and guarantee our products with a full 60-day return policy. This allows us to say No to 3rd party spyware/adware publishers, and it provides the revenue we need to continue developing, supporting, and enhancing our products for the future. We have a loyal customer base and we’ve been able to operate a successful business since 2000.
So, it’s up to you to decide what’s best for your needs. Just know that there usually isn’t such a thing as ‘free’ software. There’s usually a cost somewhere – just know what that cost is before installing it on your PC.
And always remember, be careful what you download.