Category: Win2PDF 10

Start Organizing Next Year’s Tax Documents – Part II

As a followup to last week’s post, one of our readers suggested another way of using Win2PDF to create a single tax-related archival PDF file.  Here’s what she suggested:

  1. Create a copy of the Win2PDF printer that is dedicated for saving tax-related documents.  Call it something like, “Win2PDF – Tax Archive“
  2. Change the Auto-name settings on this printer with the following options.
    • Set the file name to something like “Tax Archive.pdf“
    • Check the option to include date and set it to “Year Only“
    • Check the append option
  3. Whenever you have a tax-related document you wish to preserve (like an email confirmation for an online donation, or a medical receipt), print this document to your “Win2PDF – Tax Archive” printer.

The document you print will automatically be appended to this 2019 Tax Archive.pdf file.  When the new year arrives, it will create and start writing to 2020 Tax Archive.pdf.  And that’s it.  You’ll have one single PDF file to review before you do next year’s taxes.

Survive This Tax Season? Start Organizing Next Year’s Tax Documents Now!

If you’re like most of us, there’s nothing like the looming deadline of April 15th to rouse you into organizing your tax documents.  Every year, I think I should have a better system of organizing my files to make it easier for the following year.  While not perfect, I have made some progress through the use of a couple free Adobe apps, combined with the use of Win2PDF.  Here’s one system I use:

Adobe Reader DC

First off, I rely on the free Adobe Reader DC software for my desktop PC, laptop, and even my Apple computer.  The “DC” designation in this software stands for Document Cloud.  It requires you to sign up for a free Adobe login to access the Adobe Document Cloud, but once you do, you’ll be able to access your saved PDF files from any device.

Adobe Scan (for iOS or Android)

adc-adobe-scan-app-enhance-feature-450x500-en.jpeg.imgSecond, I’ve really come to rely on the very handy Adobe Scan app on my phone (it’s available both through the Apple App Store or from the Google Play Store).

As the Adobe introduction page points out, “Adobe Scan automatically captures and cleans picture-perfect images of anything — receipts, forms, pictures, business cards, notes. Then, using built-in optical character recognition (OCR), it transforms them into smart PDFs, available in Adobe Document Cloud. Now, they’re easy to search and share from anywhere.”

With those 2 applications (plus Win2PDF) I can do a bunch of things to organize my tax documents (or any other documents).  Here’s one suggestion for storing charitable donation receipts:

  1. Scan paper receipts for charitable contributions (donation receipts, mailed letters, etc.) using Adobe Scan with your phone and save the files to the cloud.
  2. On the desktop PC, access these files using the Adobe Document Cloud (via Adobe Reader DC).
  3. Use Win2PDF to append any additional electronic documents (email receipts, other PDF files, etc.) and combine all of the charitable contribution receipts for the year in a single PDF file (e.g., to a file called “Charitable Tax Receipts 2019.pdf”).
  4. Keep this document stored in the Adobe Document Cloud (or any other cloud service like Dropbox, Google Drive, etc.) and keep adding to it throughout the year as you make contributions and collect receipts.
  5. When April 15, 2020 rolls around you’ll have a complete electronic file of your receipts.  Voilà!
  6. And, as a bonus, you can use the new Win2PDF command line features to extract specific pages or print specific pages if you need to in the future.

This works well for charitable contributions, but I also have been using it for non-tax purposes as well, such as:

  • Medical expenses and prescriptions
  • Home improvement expenses
  • My dog’s veterinary bills (and medical history)
  • Keeping a copy of Christmas cards we receive each year (while recycling all of the paper)
  • Recipes
  • Concert ticket stubs

You get the idea.  Just scan and save from your phone, organize everything from your desktop, and store you collection of PDF files in the cloud.  And best of all this is all FREE!  Which is a very nice thing to consider, especially after tax season…

At Your Command — New Win2PDF Command Line Options

One of the most frequently requested features we’ve had over the years has been for a command line option to Win2PDF that allows existing PDF files to manipulated in a variety of ways. Well, the wait is over. Our most recent 10.0.48 release (a free upgrade to registered Win2PDF 7 or later customers) now has this PDF Command Line capability via our Win2PDF Desktop app.

win2pdf command lineWhat can you do with PDF command line options? Lots of things, including:

Download the latest version and try these new features today. As always, if you have any questions or issues using these new features, let us know at our support site.

The PDF Pro Tip That Could Have Saved Paul Manafort’s Lawyers From Regret

We just released a free update to Win2PDF (version 10.0.40) that has a new feature that could have been useful for Paul Manafort’s lawyers, as this Wired article explains.

“The latest reminder came this week, when [Paul Manafort’s] defense lawyers failed to sufficiently redact portions of a court filing submitted on Tuesday, responding to Robert Mueller’s claims that Manafort violated his plea agreement with the special counsel by lying to prosecutors.”

What is the new feature?  Well, it’s a enhancement to our Win2PDF Desktop app that allows you to extract all of the text from a PDF file and then save the results to a simple TEXT file.  All you need to do is drop the PDF file on the Win2PDF Desktop icon and then select ‘Extract Text‘ from the pop-up menu shown below.

extract_text

This would have turned the following redacted Manafort court document (shown as a PDF file):

manafort1

into this TEXT file:

manafort2

You can see that the redacted text in the PDF file converted completely to readable text in the text file.

This feature, obviously, wasn’t created for the purpose of exposing redacted text, but it does exemplify a case where it would have been useful.  We’ve had many other customers who were looking for an easy way to convert PDF documents into TEXT files for other business purposes.

You can download the latest update (free for licensed Win2PDF 7 or Win2PDF 10 users) from our support download page.

New Win2PDF 10.0.39 Update – available now!

We just release a new updated version of Win2PDF and Win2PDF Pro (version 10.0.39) that includes bug fixes and stability improvements as well as a couple of new features.

jpg2000
Screenshot of Win2PDF’s new compression option

First, for both Win2PDF and Win2PDF Pro, the new version will support JPG2000 compression. When the “Optimize Image File Size using JPEG2000” option is enabled, color images in the PDF are compressed using the JPEG 2000 format. This can result in significant reductions in file size, but it can also reduce the quality of some types of color images and can slow the conversion process. The option is disabled by default.

JPG2000 file sizes
PDF files created with Win2PDF’s JPG2000 compression can be significantly smaller than the default file size.

Win2PDF 10.0.39 also improves text quality for the “PDF Image Only – monochrome” format.

Second, for Win2PDF Pro, the new version supports the strongest level of 256-bit AES encryption available for PDF encryption.  Previously, Win2PDF only supported 128-bit AES encryption.  [Note:  The Advanced Encryption Standard (AES) is a specification for the encryption of electronic data established by the U.S. National Institute of Standards and Technology (NIST) in 2001, and has been adopted by the U.S. government and is used worldwide.]

The 256 bit AES encryption is compatible with Adobe Reader 9.0 and above. For best security, the 256 bit encryption option is recommended.

The Win2PDF 10.0.39 release is a free update to registered Win2PDF users (versions 7 and higher). You can download this free update from our web pages here:

https://www.win2pdf.com/download/download.htm

Standard Win2PDF users should only download and install using the “Download Win2PDF” button.  Win2PDF Pro users should only download and install using the “Download Win2PDF Pro Service Pack” button. 

If you have any questions or encounter any issues with this new version, please contact us through our support page.

What’s up with all of the revised privacy policies I’m getting these days?

Have you been getting a lot of email notices for updated privacy policies? Well, it’s not a coincidence. Many companies are updating or clarifying their online privacy policies to be compliant with the new European Union (EU) General Data Protection Regulation (GDPR) which will technically take effect on May 25, 2018.

What is the GDPR?

GDPR was designed to harmonize data privacy laws across Europe, protect EU citizens’ data privacy, and to regulate the way organizations approach data privacy. There are a total of 99 articles that the regulation covers and you can read more about the details of this regulation through the EU GDPR Portal.

In essence, these are a series of regulations that control what information a company can collect about an individual (who reside in the EU), what they can do and how they store that information, and penalties for those companies if they violate the regulations.

Who is affected by GDPR?

From a user perspective, the protections cover any resident of the EU. Although, many companies are voluntarily extending their changes and privacy policies to include all users for simplicity.

From a company perspective, it applies to any organization who collects data on EU residents.

What should you know about GDPR, encryption, and your PDF files?

There are many more thorough sources of information on this topic (just Google ‘GDPR’), but one thing that may concern our Win2PDF customers is that the regulation restricts sending personal information unsecured. Encryption isn’t explicitly mandated by the regulations, but it is suggested several times as being part of the the compliance solution. For example, as this article points out:

…of the 261 pages of GDPR, the word ‘Encryption‘ appears just 4 times;

“…implement measures to mitigate those risks, such as encryption.” (P51. (83))
“…appropriate safeguards, which may include encryption” (P121 (4.e))
“…including inter alias as appropriate: (a) the pseudonymisation and encryption of personal data.” (P160 (1a))
“…unintelligible to any person who is not authorised to access it, such as encryption” (P163 (3a))

Does the term ‘may’, ‘such as’ and ‘as appropriate’ indicate that Encryption is mandated by GDRP, as some are suggesting? I don’t believe it does.

Do these terms suggest that Encryption is an OPTION and a good idea? Then yes, it does.

If you are sending a customer’s personal information in a PDF file, you should seriously consider encrypting the PDF.

What can you do to being compliant with GDPR?

First, here is a 12-point PDF available that gives a broad 12-step overview to achieving compliance with the GDPR.

Second, you may wish to review your current processes involving customer data that may be included in PDF files that you generate.  How are they disseminated?  Is the data secured?  If you do not currently encrypt PDF files, now may be a good time to do so.

Our Win2PDF Pro software has strong encryption included, and it is available as an upgrade if you currently have standard edition licenses.

Converting a PDF file to a Word Document (for free) using Google Docs

This article about Paul Manafort made the headlines the other day, and it got us wondering:  How many people know how to convert a PDF file to a Microsoft Word document?  Do you?

While there are some specialized commercial programs that do this conversion, there are also free alternatives available.  One of the easiest methods is to use Google Docs to do the conversion from PDF to Word.  Here are the basic steps:

 1. Open the PDF file in Google Drive

From a Gmail account or any other Google app, click on the Google Apps icon.  This will allow you to open another Google app associated with your account, including Google Drive.

Google_drive11

Once Google Drive is open, choose Upload files… from the My Drive drop-down menu.

Google_drive22

Then, choose the PDF file on your hard drive that you wish to convert to a Microsoft Word document.

Google_drive33

2. Right-mouse click on the PDF file in Google Drive, and open the file in Google Docs

Google_drive44

When you open with Google Docs, the PDF file will be converted to a Google doc.  And once it is a Google Doc, it can be saved as another format, including Microsoft Word.

3. Download the file as a Microsoft Word (.docx) formatted file

Google_drive55

And that’s it.  Currently, Google’s conversion process does seem somewhat limited and some formatting may be lost, but it will give you an editable Word document from the original PDF file.

Now, what if you don’t want your PDF files converted to Word, or modified in any way?

For that, you just need to encrypt the PDF file to prevent modifications.  And there’s an easy solution for this as well.  This can be done using our Win2PDF Pro software.

Microsoft 10 S – What you need to know

On May 2nd, Microsoft released a special version of its Windows 10 operating system called “Windows 10 S“.

Windows_HMC_1920_logo_img

What is it?

Windows 10 S is essentially a special version of Windows 10 that is aimed primarily at the education market. Microsoft touts that Windows 10 S is streamlined for security and performance. It is available on many newer, lower-priced devices similar to the Chrome OS devices, which is what this version of Windows is designed to compete against.  For those of you that remember the short-lived Windows RT operating system, in many respects Windows 10 S seems like an updated version of RT.

If it’s more secure, is it better than Windows 10?

Not necessarily. It depends on who you are and what you need your operating system to support. Just like the Chrome OS devices, this version of Windows locks down the ability for users to install software outside of the Windows store. In doing so, Microsoft can prevent many types of viruses and malware from being introduced on the device.  It also, unfortunately, will block out useful utilities supported by Windows 10 that cannot be installed on the Windows 10 S desktop.

The cost the user pays, of course, is that they are limited to only apps available through the Microsoft Store. If you want to use the Chrome or Firefox web browsers, for example, you will not be able to in Windows 10 S — you’ll be limited to only using Microsoft’s Edge browser. Many other types of 3rd party desktop applications will not be available either.

Microsoft has also announced that users will not be able to use any other search engine than Bing within Windows 10 S, so that’s another major limitation.

Who would use Windows 10 S?

Microsoft is targeting Chrome OS users, and the education market in particular. These types of users generally are just running simple programs and using cloud-based applications and services for their primary computer needs.  In education markets in particular, this offers a fast and easy way to deploy devices and keep them relatively secure for basic applications.

Will Win2PDF work with Windows 10 S?

No, not at this time, for the reasons listed above. Win2PDF installs as a Windows printer, which allows it to be used from any application. Since it isn’t a typical standalone desktop application, it’s not possible to package Win2PDF to be available in the Microsoft Store.

What can I do if my laptop came installed with Windows 10 S?

Some devices, including the newest Microsoft Surface laptops, come pre-installed with Windows 10 S.  If you want to run applications such as Win2PDF, you can do so by upgrading to Windows 10 Pro from the Microsoft Store for $49.95.

We’ll continue to monitor the roll-out, but currently we do not see Windows 10 S as being a significant platform for business or many home users due to its limited application compatibility.

If you have any questions or concerns, please let us know by sending an email to [email protected].

Windows 10 Creators Update

If you are using Windows 10 on a newer PC, you may have noticed some new changes recently.  The Windows 10 Creators Update was released on April 11th and contains a series of updates and enhancements to the Windows 10 operating system.

What is it?

This update contains a series of user-based interface changes to the Windows operating system.  Most of the enhancements in the Windows 10 Creators Update are focused on 3D sketching, remixing and viewing, new gaming features, more expansive immersive headset support, better tab handling in Microsoft Edge, improvements to Cortana (Microsoft’s voice assistant), and several other privacy, security, and usability features.

 Newer Windows devices with touch-screen interfaces and VR headsets will likely get the most benefit from this operating system update.

To see a complete overview of the features, visit Microsoft’s blog post on Windows 10 Creators Update.  A short video describing the changes is also available on YouTube:

How do I get it?

This update will be automatically rolled out in a phased approach as a normal Windows update, starting with newer Windows 10 devices first, and then eventually pushed to everyone. You can manually download the update now, however, if you wish.  You can read more about getting the update at Microsoft’s blog.

How much does it cost?

The Windows 10 Creators Update is free for existing Windows 10 users.  Microsoft has previously made Windows 10 free for everyone, but that’s not the case now.  Windows 7 users have to pay to upgrade to Windows 10.

What impacts are there with Win2PDF or PDF?

There are no specific new features, but there were some changes needed for our installation program. We’ve updated our Win2PDF software to version 10.0.17 for full support and these are available now at our Win2PDF download page.

This is a free Win2PDF update for users of Win2PDF version 7 users and higher.  If you have any questions about this 10.0.17 update or observe any issues or problems, please let us know at [email protected].

Since we first introduced Win2PDF on Windows NT over 16 years ago, we have been committed to supporting new Windows operating system releases as soon as they are released.

How do I get more information?

If you visit the Microsoft Creators Update FAQ page there are more details on the features and topics related to this update.

New, improved win2pdf.com web site

If you haven’t visited www.win2pdf.com recently, please head on over and give it look.  Don’t worry, we haven’t changed our products or pricing.  We’ve just improved the way you can access content more easily and efficiently.

What’s different?  We overhauled the web site to make it easier to navigate for our users, and to access from a variety of different devices, web browsers and screen sizes.  The menu at the top of the page gives you quick access to downloads, pricing information, and general product information.  Existing customers will also find quick access to additional content such as YouTube video tutorials, an improved user guide, an enhanced knowledgebase, and quick access to technical support.

win2pdf_newweb_small

Let us know what you think about the new www.win2pdf.com.  If you can’t find the information you’re looking for, or if anything is confusing or missing, please send us an email at [email protected] and we’ll look into ASAP.